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From Well-being to Well-doing: 5 Steps to Fuel the Resilience of Your Workforce

By encouraging teams to be human and empathetic, companies can reduce turnover and increase productivity.

Employees now expect far more from their employers than just a paycheck. Today’s reality is that peeking behind the velvet curtain of an organization is as easy as logging on to Glassdoor, so those looking to attract and retain the best talent are having to think really carefully about their approach to employee well-being. A shiny manifesto on the company website certainly isn’t going to cut it any longer. 

In our recent report, Fit for Change: Driving Growth and Transformation in the Future of Work, our Organization and Culture practice unpacked the primary forces shaping cultural change and the message was clear: employee well-being and mental health are the top drivers and, in addition to this, 71% of the companies we surveyed stated that well-being will increase in importance over the next three years.  

“Employee well-being right now is a given and I don’t think that will stop on the day we vaccinate everyone.”

– Quick Service Restaurant Executive (UK)

This isn’t new. In 1943, Maslow noted that before people can be their best, they need to have their physiological and safety needs met. The pandemic put a spotlight not only on physical safety but mental safety too. The virus created a universal health risk, creating new standards such as social distancing and face coverings, while also exposing the less frequently discussed challenges of isolation and depression. This impact has been especially felt by minorities and women – groups that have already been challenged by traditional ways of working and broader socio-economic issues.

Organizations had to pivot to meet safety needs swiftly – most taking on, at minimum, the physical safety concerns of their people. The recent announcement from the Biden administration to enforce the OSHA policy of protecting employees from ‘grave danger’ has raised the safety standard and also calls into question the role of government and business on individuals’ care.  

What is clear, however, is that employees – and the world – are paying attention to companies that fail to care for their people. For example, Amazon has a history of creating challenging environments for its employees, however, the pandemic made that oversight even more severe. A damning exposé from the New York Times featured several major missteps, including failing to disclose the number of cases occurring at warehouses, causing many individuals to be unaware of just how at risk they were. One New York warehouse had at least 700 confirmed cases of COVID-19 between March 2020 and March 2021. When it came to Amazon’s duty of care to its employees, not even the minimum needs were being met.   

However, the risks of not protecting your people extend beyond the obvious moral responsibility. New research by SilverCloud Health found that 46% of its survey respondents chose to quit or considered quitting a job due to mental health needs, a stat that will only serve to accelerate the ’Great Resignation’ if companies don’t create holistic wellness game plans.  

Being a leading employer committed to your employees’ wellbeing has significant benefits:   

  • Reduced turnover: According to Mercer’s 2017 National Survey of Employer-Sponsored Health Plan, employers who create cultures of health see 11% lower turnover than employers who did little to prioritize employee well-being.  
  • Improving performance: Employees with high well-being are almost twice as likely to be engaged and enjoy their work.

So, what can you do to make sure you’re building a resilient organization, leading with the wellbeing of your people?   

  • Listen between the lines: These are unparalleled times and the impact of new ways of working are surfacing new issues. By now, organizations have hopefully addressed the physical safety needs of their people, but leaders should be paying attention to the broader set of well-being needs. According to the same research by SilverCloud, when U.S. employees say they are okay, 84% don’t always mean it and 37% mean it less than half the time. Employees can be reluctant to share if they fear retaliation or don’t believe anything will come from being honest. Leaders need to be trained to listen without consequences to build a culture of trust, especially within HR where employees can be skeptical of their motivations. Also, organizations need to create more safe spaces and forums for employees to share their challenges in and out of work and build in additional mechanisms to recognize where employees need help, even if they’re not directly saying it.
    “You have to balance introversion and extroversion in a remote environment. Find ways to reach out to people to make sure they are okay without asking too much of them. Open up happy hours and let people join if they want or don’t want to. And if managers know people struggle with mental health, reach out to them.” – a GVP of Strategy & Operations
  • Be human first, then a leader: To create an environment where people feel safe to express what they need and take advantage of resources, employees should see those behaviors modeled from the top. Leaders should be transparent and vulnerable – sharing the resources they use and how they are feeling. At the same time, be empathetic, recognizing that some will have very different challenges than others within their organizations. There are some organizations that are going above and beyond by not just creating more supportive leaders, but also creating roles for leaders to focus on organizational wellness. Deloitte, for example, just appointed its first Chief Wellness Officer.
    “It’s about empathizing with associates and what they’re dealing with. Empathizing with the fact that different people may be having different experiences and recognizing how real that is.” – Medical Products Executive 
  • Build a stronger organizational “Body” to build healthier human bodies: The Body, or an organization’s systems, is core to providing the support needed by employees, especially in terms of benefits and programs. Meaningful change must happen at multiple levels across your organization. At the corporate level, there should be ongoing innovations to address broader well-being. According to a recent report, The Future of Benefits, by Care.com, 57% of senior leaders said that care benefits are being considered a higher priority by organizations to better support their employees in both work and life. Also, 63% of respondents said they plan to increase their company’s already existing childcare benefits. Employer-sponsored benefits can also be supplemented by new solutions from companies like Peloton and Noom.
  • Work in a way that works best for you: Benefits from the top are critical, but true change will happen locally within teams. Our research report has found that a key fundamental to change requires businesses to push decision rights downward and this is true when creating a culture of well-being. Teams should be given the flexibility to build well-being solutions into their day-to-day, implementing ‘meeting-free blocks’, full team days off and whatever else is needed.
    “Employees need to feel empowered and responsible for managing their work and the flex time. We are getting people to understand that they’re going to have more flexibility, focus on getting the work done and allowing teams to feel like teams.” – EVP of Stewardship, Global CPG Brand
  • If you change nothing, nothing will change: Your employees’ well-being is constantly evolving and so too should your efforts to meet them. Consider external factors like time of year or the state of your hybrid work. What employees need in summer will vary from winter, so respond and support accordingly. And don’t be afraid to try and pilot new programs to demonstrate your continued investment in your people. Prophet’s Change Fitness model, shows the most resilient organizations embrace experimentation – rather than simply creating new programs to overcome challenges. So, organizations should focus on evolving in partnership to continue getting the best from their people. 

FINAL THOUGHTS

The war for talent has never been hotter and employees should be prioritizing the health and well-being of themselves and their families. Human-centered organizations put people at the center of their business – creating a system of ‘well-doing’, not just well-being. And in doing so, they create a culture where people can focus on higher-order issues to stay resilient when needed most.  

If you’d like to build a more resilient organization that prioritizes employee well-being, our Organization & Culture experts can help, get in touch today. 

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4 Critical Steps for Organizational Transformation Success

To keep moving forward, stop time-wasting and micromanaging. Focus instead on new capabilities.

The definition of insanity is repeating the same thing multiple times and expecting a different result. And we’ve all read multiple research reports stating that up to 70% of transformation initiatives fail. But if so many of these change efforts don’t succeed, why are so many companies repeatedly using methods that produce such poor results?  

The traditional approach to major organizational change (e.g., driving a culture shift to increase customer-centricity or an enterprise digital transformation) was to create a broad strategy and a robust business case. This effort could take four to six months in a large organization. Once finally approved and budgeted, companies used lengthy approaches to define the details and a roadmap that would eat yet another six months. By this time, customer needs inevitably continued to evolve and more agile competitors were already winning in the market.  

Can you see what is wrong with this picture? How insane is it to make such a significant investment of time, effort and resources, only to be outpaced and fail to achieve your business’s goals? How might we better deliver true transformation and real business results in this era of constant disruption?  

1. Say Goodbye to Wasting Time and Hello to Unlocking Value

Prophet’s 2021 global research study “Fit for Change: Driving Growth and Transformation in the New Future of Work” demonstrates that setting a powerful and actionable future-looking ambition accelerates an organization’s success. It is also one of the biggest levers in Prophet’s Change Fitness Model, a modern model for transformational change management. This offers a framework to assess the varying levels of capabilities for individuals, teams, leaders and the organization as a whole. Most importantly, it is fundamental for organizations to set a clear, flexible roadmap. Conversely, backward-looking analysis is neither an accelerator nor a fundamental. Setting an ambition and roadmap can be done as quickly as four to six weeks.  

2. Get Off the Training Treadmill and Ride the Capability Escalator

​The average spend on workplace training per employee worldwide increased more than 20% from 2008 to 2019. The old way of upskilling talent was to invest a lot of money on training before starting the new work. Yet, that money is better spent wrapping your team with experienced professionals who can model the right mindsets, behaviors and transfer skills, creating opportunities to fuel upskilling through the foundation of trust. Importantly, this foundation of trust fosters the psychological safety needed for employees to experiment and adopt new ways of working – a skillset our global research study suggests is critical to successful change efforts. Trust in your experienced professionals, trust in your talent and trust in them, now

3. Master the Present and Create the Future  

Stop focusing on the current state. When you do that, you lose sight of the future. Instead, hold a destination session – what do you want people to say about your company 5-10 years from now? Too many transformations either solve today’s problems and therefore are a game of catch-up or, conversely, they only focus on problems 10 years out. A narrow focus only on the challenges of today suggests you’re not serious about transformative change. And a focus only on farther horizons might suggest the work is academic. Either misstep risks diminishing belief amongst colleagues that transformation is real or even possible. You must craft a compelling future-back strategy even as you address immediate challenges.  

4. Stop Helicopter Parenting – the Teams Will Be All Right

The old approach to creating new ways of working to foster a transformation was to either sequester a disruptive team of new hires, consultants and current high potential employees away from the main organization or wait and reorganize teams to support the roadmap you spent months building. 

“Self-organized teams decide how to meet deadlines, which results in faster delivery, increased agility, and higher employee satisfaction.”

The modern approach is to short circuit your current operating model and organizational challenges by utilizing agile methods in cross-functional pods and squads model – starting the work now with the resources you have now. These are self-organizing teams where members get to decide among themselves who does what and the team is empowered to remove their own barriers. Self-organized teams decide how to meet deadlines, which results in faster delivery, increased agility, and higher employee satisfaction. 


FINAL THOUGHTS

If you’re hungry for transformation in action, we believe that the most important shift for success is the mindset. We must encourage our teams to feel comfortable with a Minimal Viable Product (MVP), even when everything isn’t framed to perfection. It’s better to be committed to moving forward than be stuck in the old world of arduous, linear plans – especially when time is no longer on our side. It’s time to make experimentation our friend and commit to a new, agile path in service of your transformation destination. 

If you’re looking to fast-track and short circuit your transformation, reach out to our Organization and Culture experts today and hear how we are helping clients just like you.  

REPORT

Transforming Healthcare: The Forces That Redefine Work and Culture

It requires centering brands on a strategic purpose to create shared value and engaging brand experiences.

The COVID-19 pandemic demonstrated that all types of healthcare organizations—pharmaceuticals and biotechs, health insurers and hospital systems, device and equipment manufacturers—could change successfully, at scale and with great speed. Despite the formidable challenges, many organizations were effective in taking deliberate steps to upend historical ways of working and cultural norms.

This research dives into the industry’s change readiness and synthesizes perspectives on culture transformation from 70+ senior leaders across healthcare sectors.

Read this report to gain deeper insights on:

  • The external forces that are expected to create enduring changes in organizational cultures
  • Tips for how healthcare and life sciences organizations can prepare for future evolution by instilling adaptability and resilience in their people and teams
  • A recommended path forward that enables leaders to drive successful and lasting transformation

The analysis and recommendations captured in this dynamic report will help executives advance the lessons forward by building stronger cultures and teams while accelerating their transformation journeys.

Download the report below.

Download Transforming Healthcare: The Forces That Redefine Work and Culture

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Thank you for your interest in Prophet’s research!

WEBCAST

The Future of Work is Here

Cultural transformations come from understanding that organizations, like people, have a mind, body and soul.

59 min

Get Your Organization Fit for the Future of Work

Pulling on insights from their latest global research study, “Fit for Change: Driving Growth & Transformation for the Future of Work,” the speakers set out a way forward for leaders of transformation by sharing the primary areas to invest now to build the critical capacity to accommodate change while getting your organization fit for the future of work.

Thank you for your interest in our webinar. If you’d like to learn more about increasing your organization’s change fitness to support long-term growth and resilience then get in touch with us today.

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A Model for Transformational Change Management in a Post-Pandemic World

Transformation calls for a level of organizational fitness that’s radically different. How ready are you?

The past year has shown the critical capacity organizations need to build for change. The COVID-19 crisis saw many organizations forced to adapt business models, embrace new ways of working and instill a more digital culture mindset. As we see the light at the end of the tunnel, the focus for organizations should be on developing a resilient approach to transformational change management that outlasts the pandemic and supports ongoing transformation. This means that companies need an enhanced approach to change management to ensure they have the agility to reinvent themselves more frequently in this disruptive age.

The Shortcomings of Outdated Change Management Models

It’s been 25 years since the advent of change management and organizations are facing the reality that change is more than a single event to be overcome. It’s now apparent that the incessant onslaught and acceleration of technological advancement requires a new perspective if organizations are to thrive in this environment. Even today, change models (e.g., Kotter, ADKAR) mostly posit some return to stasis and require their deployment in never-ending waves of programmatic change. There must be a better way.

A Modern Model for Transformational Change Management and Organizational Fitness

What is to be done? How might we build the organizational resilience required to not just “manage change” but rather to collectively engage with a positive mindset? And it’s not just technological shifts we need to prepare for, as we know that the forces of remote work, climate change, environmental sustainability, stakeholder capitalism and social justice movements will be impacting us for years. But there will inevitably be others. How might we navigate the many unpredictable forces the modern enterprise will need to face?

At Prophet, we’ve chosen to view the enterprise as a macrocosm of the individual. We believe it is important to take a human-centered approach to transformation because no matter how digital an organization becomes it is important to recognize that it is still ultimately a human endeavor.

“How might we build the organizational resilience required to not just “manage change” but rather to collectively engage with a positive mindset?”

As we have reflected on the inadequacies of outdated models and methods for change management, we have begun to recognize that there is a new discipline emerging in our field of work: transformational change management. Transformational change management begins where change management leaves off. It recognizes as fundamental the fact that there is no single milestone to be achieved: there are many. The process of transformative change, therefore, is viewed as an ongoing journey, often with a higher altitude, strategic destination. As a result, the ability to absorb change has become a core cultural attribute for organizational growth.

Over the last five years, our transformation practices have begun to crystallize into specific behaviors, methods, tools, skills and models. And those, in turn, have yielded the insight that our human metaphor for the organization extends to address the issue of embracing continuous change as a way of life. Prophet’s Change Fitness Model is a way of describing five connected and ascending levels of capability for individuals, teams, leaders and organizations to thrive throughout ongoing transformation.

Level 1 is where we view the world with a fixed mindset and change is viewed as an obstacle to be overcome.

Level 2 is where things begin to be framed slightly more positively and change is a milestone to be achieved and celebrated. However, our worldview still tends to favor a return to a steady state afterward.

It is only at Level 3 that we begin to enter the world of transformational change and the traditional tools necessarily begin to fray. Change is now a journey, often one spanning several years, with many cross-functional, cross-organizational and enterprise milestones to be achieved and value to be measured. Level 3 is where our mindset, individually and collectively, must truly shift to one of growth and abundance. Change is exciting because it leads transformation into something better: a better business model, operating model, and often culture.

Level 3 is where Prophet often meets our most significant engagements. Client organizations recognize the need for changes to their DNA and as a result, all the organizational components of Body, Mind and Soul must evolve as well.  Our desire with these clients is to leave them better than we found them – at Level 4. And therefore, we seek to design and manage the program such that the pace of change tilts, bringing as many of the colleagues into a state of flow as possible. This means moving just enough pieces at once so that everyone is working at the height of their competence, but not to push efforts so fast that people feel burned out.

Ultimately, we believe organizations that learn to thrive on change and embrace a growth mindset eventually find their way to Level 5 – a state of play where transformation is a sport. It’s an opportunity to find yet more ways to excel, individually and collectively.

Now that we are seeing the world through the lens of the Change Fitness Model, we are more able to quickly diagnose needs with our prospective clients. A handful of probing questions – easily inferable from the chart below – quickly reveal where the organization stands today and suggest the kinds of work that could be helpful to build change muscle and resilience for the transformations to come.


FINAL THOUGHTS

As you look at your organization today, consider the descriptions in each row. Which seems to most accurately describe you as a leader? Which best characterizes how your team stands currently? What about your organization as a whole?

As you look forward to the rest of 2021 and beyond, a few minutes of consideration will likely reveal some important opportunities where your organization should develop increased change fitness. What actions might serve you best?

If you want to learn more about how you might increase your organization’s change fitness and build long-term resilience, then contact our Organization & Culture practice today.

REPORT

A Guide to Driving Organizational Change for the Future of Work

Evolving from traditional to transformational change management isn’t easy. Yet it is the surest path to growth.

Want to get your organization fit for the future working landscape?

The past year has shown the critical capacity organizations need to build for change. The COVID-19 crisis accelerated many organizations’ re-examination of their ways of working and cultural norms. It also introduced a profound new set of forces of organizational change, putting many organizations’ culture and resilience to the test.

To thrive today, companies need to evolve from traditional to transformational change management across all levels of the organization in order to support long-term growth and build resilience.

The latest research from our Organization & Culture practice looks beyond the self-evident insights of 2020 to propose a way forward for leaders driving transformation and how to make an organization fit for change.

This report provides deeper insights on:

  • The critical new forces of cultural change shifting the landscape and shaping transformation for years to come
  • A new change model that tracks an organization’s ability to transform across multiple measures
  • The three primary areas where leaders should invest to help their organizations become fit for the future working landscape
  • How to identify your organization’s fitness level and the kind of work needed to strengthen it for transformation
  • The connection between an organization’s change fitness level, its ability to take on transformation and positive financial outcomes

Download the report below.

Download Transforming Healthcare: The Forces That Redefine Work and Culture

*Fill in all required fields

Thank you for your interest in Prophet’s research!

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Want to Make Your Strategy Stick? Make it a Behavior

Lofty directives don’t help. Specific behaviors do, making it easier for employees to follow through.

Leaders need to consider a broader set of actions, not only to make their strategies more effective but to help better engage employees too.

As a leader, you are defining a new set of priorities and getting ready to roll them out to your organization. The strategy is rooted in research, thoughtfully shaped and ready to take off. Or, you’re responding to the quick shifts of the current environment – finding ways to keep your employees safe while delivering value in new ways for customers. But what do you really need to make these strategies stick?

In his book, Simplicity, Bill Jensen outlines what his extensive research revealed about the questions employees ask when given an assignment. Of course, questions like “What exactly do you want me to do?” “What does it have to do with my job?” “How will I be measured?” and “What’s in it for me?” are standard. However, the most important question employees have may surprise you: “What tools and resources are available to me?”

In this period of rapid change – well-defined behaviors can be that employee engagement tool for your organization. While investments that require greater development take time to implement, clearly defined behaviors can inspire and guide transformation both within and beyond the pandemic. This doesn’t mean over-prescribing behaviors for every initiative, but rather linking a core set of guiding behaviors to priorities and making them actionable in daily contexts.

What makes for clearly defined employee behaviors? Behaviors should align to a business strategy or purpose, specific to individuals and teams and their roles. These behaviors should allow for flexibility and judgment while being measurable. Leadership behaviors can define ways to enable teams to live out company values. For example, they can specifically encourage adding a diversity of employee voices in key projects. Behaviors for frontline employees may include actions around service – opening the door for customers entering, or safety, wiping surfaces down after each interaction.

Think about your latest strategy and its objectives – how are you making it real for your organization and employees? What tools and resources are you equipping your teams to leverage? Specifically, what employee behaviors are you encouraging that reinforce said objectives?

“Behaviors should align to a business strategy or purpose, specific to individuals and teams and their roles.”

Prophet recently worked with a telecommunications provider committed to deepening relationships with customers. But in challenging settings like call centers where individuals have to solve issues quickly, “deepening relationships” would be far too broad of a directive. In partnership with the provider, Prophet helped define three core behaviors that employees could exhibit in any conversation. These behaviors weren’t mandatory scripts, rather a playbook to help make the strategy more concrete for the learner and measurable for the organization. We then applied these behaviors across various high-priority touchpoints to make them even stickier for the learner. Learners were highly engaged with the strategy, found the playbook very useful and are already putting it to use in their day-to-day.

And while organizations often think about defining behaviors for customer-facing employees, a clear set of behaviors can be critical for how employees work together. For example, in response to changing expectations of work from home during the pandemic, leadership at IBM defined a pledge on how to best support each other. The pledge doesn’t stop at generalizations – but rather gets incredibly specific. In a LinkedIn post, CEO Arvind Krishna elaborates on each pledge – taking “I pledge to be family sensitive” to the next level by defining “if [you] have to put a call on hold to handle a household issue, it is 100% OK.” Organizations around the globe are reinforcing the importance of creating better workplaces, but IBM has taken it to the next level by defining what better actually means.

Of course, behaviors require an ecosystem to stick – as we elaborate in our article Brand Behaviors Critical for Leaders, Managers and Employees. Organizations need to clarify the ambition for the behaviors, define the behaviors well, and then codify and connect them to the broader cultural ecosystem.

Once you have a clear set of behaviors, you need to, once again, consider what tools you’re offering to employees. As you roll out your behaviors program, consider a range of tools that can drive adoption and create strategies that stick.

  • Lower investment tools like internal resource hubs with scripts and guides, or huddle guides for coaches to encourage new behaviors.
  • Greater investments and tools including both live and asynchronous learning programs and realigned performance expectations
  • Full system changes and support such as built-in digital tools and AI tracking, which can enable more effective, real-time measurement and tracking

FINAL THOUGHTS

Strategies don’t just happen. And just as they require time to develop and refine, the same thoughtfulness should be put into making them real. Ask yourself “How should my team behave differently to deliver on this strategy?” and then answer the ever-important question “What tools will I make available?” Such employee engagement strategies and tactics are essential for every workplace – the organizations that invest in defining the right employee behaviors and supporting tools will be the ones who attract, engage and retain the best talent in the long term.

Do you need help defining which behavior changes could unlock business performance and increase your employee engagement? Reach out to our Organization & Culture practice today to hear how we are solving this challenge for clients just like you.

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4 Steps to Optimizing the Remote Employee Experience

It’s time to re-evaluate what works best–and what that means for recruitment, retention and profits.

Remote teams want a better employee experience. Where to start?

Getting work done remotely isn’t the issue. It’s getting it done well, in a way that’s best for the organization and most engaging for the virtual workforce.

Through our efforts in digital transformation, customer and employee experience and cultural change management, we’re discovering straightforward approaches that companies can implement quickly. And by focusing on increasing employee engagement and productivity, they are leading companies to more effective–and even transformational– solutions.

Learning the ropes of engaging a remote workforce

It goes without saying that the work-from-home trend was well underway before the pandemic began. Many companies have long allowed at least some employees to contribute remotely. These organizations are already enjoying long-term benefits. They recruit the best talent from all over the world, regardless of location. And they enjoy a higher retention rate, especially among Millennials and Gen Z workers, who crave a better work/life balance, shorter commutes and more affordable housing.

But with the global surge in home-based workers holding strong, it’s important for all companies to design the best remote employee experience. That means supporting the company’s purpose, culture and customers, as well as its people.

4 Steps to Optimizing the Remote Employee Experience

Step 1: Start by analyzing workflows

Smart companies are treating the evolved employee experience as an opportunity to accelerate digital transformation, digging into which internal workflows might remain virtual for the long-term, even as recommendations of social distancing begin to ease.

To continue to identify workflows that make the best fit, implement metrics for what’s working so far, measuring productivity and engagement in all departments.

Step 2: Create engagements that support the culture

Zapier, a global remote company that helps users integrate web applications, has been primarily remote since it started back in 2011. To increase the sense of collaboration, it hosts a weekly Design Club, a digital open house that allows anyone in the company to present work for feedback. Anything is fair game, including research plans, visual designs and new concepts from product teams.

Using a Design Club channel on Slack and a weekly Design Club video call, colleagues can sign up to receive asynchronous or real-time critiques from their peers and stakeholders. It fosters an inclusive culture of appreciating and leveraging diverse perspectives, giving people visibility into what others are working on. And best of all, it improves the quality of the work.

With a little effort, most companies could implement similar ideas in less than a week.

Step 3: Review tools and applications often

Workers have grown numb to the onerous burden of email. And while switching to remote work offers much more efficient options, like Slack, Teams and Zoom, they can be just as paralyzing if they’re poorly managed. Finding the right mix and balance of communications channels becomes even more critical for a remote workforce.

Pay close attention to what seems to be working, and what’s burying staff in pointless group alerts and notifications. In an interview, Matt Mullenwegg, founder of Automattic, which operates WordPress.com and a host of other properties, discussed the importance of trial-and-error in building a virtual company with 1,200 people around the world.

“Today we use an internal blogging system called P2 instead of email,” he tells Ben Thompson, author of the popular business strategy blog Stratechery. “We use Slack for real-time chats and things like Zoom for calls and meetings. But over the years, we’ve also developed just a lot of cultural things around how we use these tools.”

For example, with employees in multiple time zones, meetings in real-time become more difficult, so asynchronous options are essential.

Step 4: Keep weighing the long-term implications

What changes might remote work have on your business long term–in terms of recruitment, retention and profits?

Automaticc’s Mullenwegg often surprises people when he talks about the company’s considerable investment in employee travel. Because almost everyone is a remote worker, real-estate outlays are minimal. But it spends heavily on group meetings, bringing the entire company together at least once a year. And individual teams of up to 15 people meet more often. “There’s nothing, no technology, VR or otherwise, that has the same effect of breaking bread across the table or sharing a drink with someone, for building trust, for building communication, for getting to know someone,” he says.

“There’s no doubt that as companies adjust to the new normal, they must revisit the definition of their employee value proposition.”

For many companies, building for the future means getting past the question of whether employees will like working remotely. Not all will, just like some people hate open-floor office plans. The point is to quickly pick up on employee concerns about efficiency, productivity and engagement.

Try fostering models for continuous exploration of better ways of working remotely. Those might include a group of colleagues who have this as a side project, internal and external surveys to see what different teams and companies are doing, or a Slack channel where people share ideas.

It’s important to keep looking at new tools that are worth testing. For example, new video-conferencing platforms, such as Around, offer features like AI-driven background noise cancellation and facial focus.

Shockingly, many companies have stopped probing employee sentiment at this critical time. And if they are, they are often asking about process and technology, instead of the key question: “How is this working for you personally, and how can we make it better?” Tools like Glint, an employee-engagement platform, make this kind of pulse-checking easy.

There’s no doubt that as companies adjust to the new normal, they must revisit the definition of their employee value proposition. And as companies thread their way through the after current of the virus, , we don’t expect to see many overnight decisions. But we do believe this will be the most durable change wrought by the coronavirus and one that will benefit both employers and their employees.

The reality is that there are far more people who are underserved in their desire to work virtually than most employers realize. Many will fare better as remote team members. And as best practices continue to emerge both from digital pioneers and remote newbies, we see the best results for those who design the optimal remote employee experience. That means creating a continuous model for improvement, steadily looking for net new benefits and using the right tools for the right reasons.


FINAL THOUGHTS

Take command of the situation today, with these three simple steps:

  • Identify the workflows your teams indicate are best positioned for long-term success in a remote, virtual model
  • Provide the right digital tools to enable their work
  • Be flexible as needs change, requiring new tools and working methods

Continuously re-assess, finding new workflows to convert to remote teams or bring to more of a hybrid or dual model in the future. And don’t forget to consider implications for your broader employee value proposition.

Interested to learn more about how to improve the remote employee experience? Get in touch.

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Five Principles for Stronger Customer & Employee Engagement Events

Make sure every idea expresses the organization’s culture.

Strategic events are often one of a company’s largest, annual recurring investments as part of their broader engagement programs. And of course, the global pandemic has changed the stakes and expectations for such events as organizations pivot to engage employees, customers and partners in a virtual setting, using the opportunity to reinforce key brand messages, strategies and experiences.

But, what exactly do we mean by “strategic events?” Events can range from annual sales conferences to investor days to customer appreciation events to events with a shared goal of shifting the beliefs and behaviors of the attendees to the desired state of engagement and alignment.

Yet, far too often the desired outcome isn’t achieved by one, standalone event, which means the price tag of it usually outweighs the benefits. And measuring ROI? Don’t even think about it—especially when buy-in, attention and attendance are hindered in a virtual environment. A day out of the office at an offsite location? Why not. Step away from your job demands to be on Zoom for 8 hours straight? A harder sell.

5 Principles for Increased Success at Customer & Employee Engagement Events

But that doesn’t have to be the case. Companies that follow the five essential steps outlined below are much more likely to come out of a strategic event with more engaged employees, customers and partners. We’ve found that these five principles lead to the strongest levels of employee engagement and ROI at events:

1) Build a digital program, not a digital event

Events have a shelf life. They can generate short-term enthusiasm, but often not sustained engagement. To combat this, companies should design events that connect to a broader virtual engagement program. In shifting perceptions and behaviors, people evolve along a curve of hearing, understanding, believing and living. It is difficult, if not impossible, to go through each of these phases in a single event. Long-term programs, on the other hand, employ a steady drumbeat of communications and experiences that reinforce core messages and behaviors of the event over time.

2) Start with insights

Too often, we see organizations use events to communicate to an audience based on what they want to tell them. Just like customer research before launching a new product or service, it is vital to find out what’s on the mind of the target audience and shape the content and experience based on that insight. What is most important to them right now?  What questions and concerns do they have? What type of experience are they expecting? Go on a listening tour of your audience, and even take them through the early stages of the content and event plan to get their feedback.

3) Define the core idea and story arc

Most events are like an all-you-can-eat buffet of ideas and messages. Content, more so as we work remotely, gets developed in silos and, at best, may be connected together by talented speakers. But more often than not, the audience is left having to piece together the messages and determine the universal takeaway themselves. Instead, companies should start with a well-defined idea or belief and integrate it throughout the virtual event, from the messages of individual speakers to the event experiences. This core idea is more than a high-level event theme. It is a through thread that creates a compelling story arc and breaks down silos so everyone can hear, understand and apply the main point of the strategic event.

“Companies should start with a well-defined idea or belief and integrate it throughout the virtual event.”

4) Modulate the experience

Many events overly fixate on the “main stage” talks. These are great for inspiration but fall short on application. It has been proven that adults learn best when they are given multiple ways to access the content. The best-structured events do not rely on a single format like the main stage; they create experiences with multiple formats. This could be smaller “Zoom breakout” group labs or workshops, small group experiences, or an exposition where attendees can interact more intimately with experts or artifacts – like a live Q&A. The bottom line is, mix it up. Create a diverse experience that stimulates the audience in various ways and strengthens customer and employee engagement.

5) Put culture at the center

Employees, customers and other stakeholders are increasingly attracted to organizations with a clear purpose and strong culture. However, too many companies still treat strategic events strictly as a “business meeting.” At Prophet, we have found that core messages and desired behaviors are more easily retained when the company’s culture is reflected at events. This means keeping things light, having moments of fun, surprise and recognition and celebrating heritage. Just like the story arc, spend time crafting the emotional arc of a strategic event and figure out when, where, and how to infuse signature stories, recognition and fun into the agenda.


FINAL THOUGHTS

These are the core principles we start with when working alongside clients to design strategic events in the post-COVID landscape. Put them to work at your upcoming sales conference or as part of your employee engagement program, and you’ll see more engagement and higher retention levels.

Interested in planning an event to drive growth within your organization? Reach out today.

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Three Ways Digital Transformation Can Close the Diversity Leadership Gap

Women of color are systematically squeezed out of advancement opportunities. We can fix that.

As a woman of color, I’m often asked how leaders and their organizations can address systemic inequities in our society. My response is to look in our own backyards, within our own organizations. You don’t have to look far to see inequities that we have chosen too long to ignore. 

Take for example the advancement of people from entry-level up through leadership into the C-suite. If our promotion criteria and processes were fair and based on a meritocracy, then you would expect that people would advance in the same proportion at which they entered the company. 

Yet that isn’t the case. The figure below shows data from the LeanIn.Org and McKinsey study “Women in the Workplace 2020”, where representation by corporate roles of four segments — white men, white women, men of color, and women of color — is indexed to the entry-level population of that group. For example, white women make up 29% of the entry level population and they make up 26% of managers which indexes at 0.90. 

At the very first level of promotion from entry-level to manager, there is a separation. The good news is that white women and men of color get promoted to manager at close to their representation. These two groups continue to maintain strong representation all the way into the C-suite — but it could be better. 

But look at the representation by women of color. At the very first level of promotion to manager, women of color drop off significantly in representation to 67% of their entry-level population compared to 126% of white men. This borders on becoming an adverse impact

By the time we get to the C-suite, representation by women of color is a minuscule 17% of their entry-level population. Intersectionality — which is the compounding of overlapping discrimination and disadvantage, in this case, gender and race — means that the glass ceiling is far lower for women of color than we realized. Looking at diversity through the lens of intersectionality means that we include the layering impact of multiple forms of discrimination, including age, disability, sexuality, class, and education.

Transforming Leadership in Our Organizations

Numbers matter because we manage what we can measure. We know from countless studies that diverse teams disrupt the status quo, driving exponential growth and profits over their less diverse counterparts. 

This isn’t a C-suite problem. It begins at the very beginning of the leadership journey which means that leaders at every level of the organization can be a part of the solution. When we can recognize discrimination in all of its forms, our leaders can identify and address systemic bias built into our organizations. 

I’m heartened by the increased awareness of unfairness in our organizations and society and the desire for leaders to take action. I’m also excited about the ways that digital transformation can play a role in these efforts. Here are three specific examples of how technology can make a difference in how we increase fairness in our own organizations.

  • Create digital dashboards to provide visibility and enable early intervention. In most organizations, diversity numbers remain hidden in a vault to be pulled out for reporting purposes. Put that data to good use by providing real-time data on candidate pools at all levels of the organization, from hiring to promotions to ensure a slate of diverse candidates. For extra impact, focus on promotion paths for roles that develop profit and loss management skills as these lead more directly to C-suite positions.
  • Use artificial intelligence to identify and reduce bias in promotions. We can point AI at employment and promotion data to identify adverse impact in ways that we couldn’t detect. Services like Textio can help write more inclusive job descriptions. And technology like Text IQ, which identifies patterns in natural language, can be pointed at performance reviews to identify bias.
  • Create personalized development plans and training at scale. Front-line managers rarely receive substantive leadership development and training, perpetuating systemic issues. Platforms like AceUp identify skill gaps and create personalized leadership with a technology platform. AI can development plans can prompt leaders to develop under-represented groups to increase their skills in critical areas.

“When we can recognize discrimination in all of its forms, our leaders can identify and address systemic bias built into our organizations.”


FINAL THOUGHTS

It may feel like a long path to close the leadership gap and we won’t get there by incrementally pushing things forward. Let’s use digital technologies to disrupt and transform our organizations to make them more fair and equitable for everyone.

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A ‘Human-First’ Approach Is Essential for Employee Communications and Engagement

Reimagining what it means to come to work requires an entirely new way of understanding people.

When COVID struck over a year ago, many organizations were already gearing up for a new future of work – they just thought they might get there through evolution, not necessarily by “forced” revolution. The pandemic triggered experimentation – as organizations found themselves leaning into ways to reassure, support and connect with their employees that they had not attempted before, learning “on the go” and demanding new efforts from leaders too as they played their part.

Now as we try and take the best from the COVID experience, many of those leading strategy developments for employee communications and engagement are reshaping their approaches. Yes, we are still not free from the pandemic, but there’s been a firm shift from reacting and maintaining to reimagining. In the midst of this, and as we yearn for interpersonal contact, one theme keeps bubbling to the top: that the human touch – virtually applied for many months – needs to be brought front and center as we go forward.

“Technologies will play an even more important role in personalizing communications and curating fit-for-purpose interactive experiences.”

Of course, for employee engagement exciting new technologies will play their part – they are already for many organizations. But even those declaring a “digital-first” future are realizing success remains “human-first” on that journey. In fact, technologies will play an even more important role in personalizing communications and curating fit-for-purpose interactive experiences.

Driving this are some clear employee expectations and needs around the content as well as the engagement experience. Employees expect employers to provide:

  • Increased transparency and accessibility – something that many organizations did more of in the face of COVID-19.
  • More flexibility and support – as the line between work and non-work lives continues to blur.
  • Commitment to shaping a better world – employees want to be confident that their employer is not just dealing with “the business,” but rather continuing to do what matters in the world – focusing on impact beyond outcomes.
  • Foresight around what lies ahead – employees want more insight and direction on the “future of work.” It’s not easy to look ahead but even without all the answers, employees want to understand the options which are under consideration and what they might mean for them.

How Should Employee Communication and Engagement Strategies Be Developed?

Already we have called out “humanity” – and this is at the center of Prophet’s Human-Centered Transformation Model.

Using this model, we can see some areas of focus for business leaders when it comes to employee engagement and the need to interconnect these areas to take a truly holistic approach to the organizational ecosystem.

How To Use Prophet’s Human-Centered Transformation Model To Enhance Employee Engagement

  • DNA: Take care of the ‘whole’ person. Be aware of what people are going through – at work and at home – and find ways to engage beyond work topics. Design a holistic approach that truly enables employees to bring their best selves to work.
  • SOUL: Become the heartbeat of the organization. Inspire dialogue, demonstrate empathy and provide the channels and mechanisms to create a compelling rhythm of engagement as well as constant feedback loops. Build connections and create links between individual action and collective impact.
  • MIND: Get the organization fit for ongoing change. Guide the learning agenda, setting expectations and allowing for agility and curiosity. Lay the groundwork for continuous re-skilling and up-skilling, open sharing and rapid learning.
  • BODY: Be where your people are. Keep up with the latest needs, expectations and digital tools being used. Tailor what, how and when you communicate and engage to increase relevance and make it stick.

FINAL THOUGHTS

The future of work is here – and “human-first” leads the way. If you have not started, this is the critical time to reset your employee engagement strategy as we slowly emerge into the next phase of the pandemic. Leaders need to be aligned, capable and equipped – as they are the ones that set and deliver on the expectations for the majority – and there is no escaping this core dynamic.

If you would like to learn more about how we approach employee communication and engagement as part of a holistic cultural system get in contact today.

VIDEO

Prophet’s Human-Centered Transformation Model

This short video explains how we developed our new roadmap for organizational change.

2 min

Summary

Organizational change is a crucial component of any digital transformation effort. Prophet’s organizational transformation model is designed to help businesses undergoing digital transformation align on a customer-centric roadmap.


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